Maintaining affiliation agreements!

Maintaining affiliation agreements

wakka_x_3 12 Apr 2008 17:12

Hey guys

I just wanted everyone to know that if you are planning on doing an away elective, please make sure our school has an affiliation agreement because apparently over the last few years our previously extensive list of cooperative schools and programs has diminished DRASTICALLY because there has not been changes in the paperwork incorporating HIPAA and other modifications that may have become necessary over time. So where as previously applying for an away rotation simply required some signatures and a school seal, our school and the host program needs to file a new agreement for affiliation and both sides need to finish all the required paperwork.

In some situations apparently this process can take up to months (which at this point would put some fall away rotations in jeapordy). Many away rotations have already starting accepting applications but we will each be delayed in even submitting applications if these affiliation agreements are not current. So while unfortunately it becomes the burden of our class (and the next few classes) to reestablish this list, if you are considering an away elective, think about at least getting this process started so that each person in our class or future classes can have the chance to pursue it because as of now the list is extremely limited.

I know that some people had become aware of this reality but others are only now beginning to find out and truthfully, this is unfair to our class as some of us may now may have to put off electives that we hoped to pursue early on. So please, even if you are simply considering a specific place for a rotation just fill in the form (takes 2 min, dunno where to get it online, but it is available at the OME).

Hope everyone's year is going well and good luck with the last quarter of 3rd year

Last edited on 12 Apr 2008 19:50 by wakka_x_3 Show more

Re: Maintaining affiliation agreements

wakka_x_3 12 Apr 2008 17:16

Response from OME staff:

Any Affiliation Agreement that we (meaning our medical school) has had in place before 2003 needs to be re-signed with the hospital, clinic, or doctors office to cover not only HIPAA but also Exhibits A and A-1 that the State of New York wants included in any agreement. Exhibits A and A-1 were written one year ago in 2007. The Legal Office on this Campus is checking the agreements of EVERY Health Science School to make sure that where necessary, Nursing, Dental Medicine, Health Related Professions, Medicine have new agreements in place. In OME, we get these lists in pieces whenever they are ready. When we do receive a list, we send out the necessary paperwork. I don't know how many have been mailed, but a number are (even as you read this) being processed. We will handle any emergency case that comes our way as fast as possible.

It does in some cases, take two months for the lawyers from our school and those from the affiliated site, to agree on the wording. This is why you were told in the first year that if you want an agreement established and we don't currently have one, allow TWO MONTHS for the paperwork and signatures to be completed. On occasion, I have seen this process take as little as two weeks, but that's rare.

When you fill out the Affiliation Request here in OME, please fill it out completely.

So, please DO NOT PANIC. You don't need to call or email anyone in the OME worried that you won't be able to do an elective in module B, C whatever. The OME faxes affiliation agreements when necessary and walk them over to the legal office once they are returned. We will help you but please help us by working with us and (1) filling out the form correctly and (2) giving everyone here and at the site, enough time to do what they do.

Last edited on 12 Apr 2008 19:51 by wakka_x_3 Show more

Affiliation agreement form

wakka_x_3 12 Apr 2008 19:26

STUDENT AFFILIATION FORM

NAME OF STUDENT:

NAME, ADDRESS AND PHONE NUMBER OF HOST PHYSICIAN, LABORATORY, CLINIC/HOSPITAL:

PROPOSED DATES OF EXPERIENCE:

BRIEF DESCRIPTION OF EXPERIENCE: (Include the type of contact you will have with patients or laboratory animals, any contact with biohazardous materials, etc.) Please give a general description of the experience and if you will be working with patients state what type of patients (e.g. diabetic, HIV positive etc.) NOTES: If a course has been established at the host institution that describes the experience please give the course description and course number.

Last edited on 12 Apr 2008 19:35 by wakka_x_3 Show more